Ottawa County is Hiring!

Ottawa County Job Application (PDF)

Openings

Title: Register of Deeds Clerk

Job Classification: Non-Exempt, Full-Time

Work Schedule: Monday through Friday, 8:00 am – 5:00 pm

Reporting Relationship: County Register of Deeds

Primary Accountabilities:

The Register of Deeds Clerk is responsible for interacting with customers to provide information in response to inquiries about services and to handle and resolve any issues, while delivering the highest level of customer service to Ottawa County, the community, and other departments or agencies. The work involves performing duties of administrative, clerical, and support functions that require knowledge of office systems and computer applications. The Register of Deeds Clerk is required to perform calculations (checking for the accuracy of figures and information), maintain regular contact with the public and other agencies in situations where tact and discretion are crucial, and adhere to office hours while assisting the public. 

Qualifications:

• Must possess a high school diploma or GED.
• Must possess a valid Kansas Driver’s License.
• Experience with legal descriptions preferred.
• Must obtain thorough knowledge of computers, specifically personal computers and software applications.
• Ability to type an average of 30-40 words per minute accurately.
• Must obtain thorough knowledge of deeds and land recordings.
• Must obtain thorough knowledge of principles and processes for providing customer and personal services.
• Must obtain thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Must be self-disciplined and exhibit good time management skills.
• Ability to use initiative in carrying out routine assignments and tasks.
• Must have good oral, written, and interpersonal communication skills.
• Ability to read and interpret documents.
• Ability to speak effectively with customers or employees of the County.
• Must possess good oral, written, and interpersonal communication skills, and present a professional image.
• Ability to operate computers and software as necessary to complete assignments.
• Ability to maintain confidentiality.
• Ability to work independently in completing routine assignments, prioritize work, and apply problem-solving skills to resolve problems.
• Ability to concentrate on different tasks at the same time, while there are constant interruptions, telephone calls, questions, etc.
• Ability to do skilled, detailed work with real estate descriptions, principles of land conveyance, and maps.
• Ability to perform basic mathematical problems.
• Operates office machines, such as photocopiers and scanners, facsimile machines, typewriters, and personal computers.

Physical Demands:

• Frequently requires standing, speaking or hearing, using hands to finger, handle or feel, and repetitive motions, walking, stooping, kneeling, crouching or crawling, and reaching with hands and arms, and occasionally requires sitting or climbing.
• Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception, and the ability to adjust focus. Will spend a large amount of time viewing a computer screen.
• Vocal communication and normal hearing are required for expressing or exchanging ideas by means of the spoken word. Occasionally subjected to irate customers, which requires skillful, calm communication.
• Ability to remain seated for long periods. 
• Ability to frequently lift up to fifty (50) pounds.

Work Environment:

• Work is performed primarily in a typical indoor office setting. Work is mostly sedentary with periods of mobility and light physical activity.
• Subject to frequent interruptions with a large amount of public contact.
• The noise level is moderate.

 Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position.  Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.